PENN DEL SWIM LEAGUE
BOARD OF DIRECTORS MEETING MINUTES
December 14, 2009

Attendance:  Tom Warrick, Howard Halpern, Anita Draves, Patti Bahr, Mark Fisher, Virginia McNamee, Erik Nelson, Vickie Hewitt, Pat Ryan, Elliot Berton

The Meeting was called to Order at 6:37 pm.

Minutes:  The Minutes from the November 16, 2009 Board meeting were reviewed and approved as drafted.

Finance:  Howard reported that the deposit for the Charlie Hartley Memorial Meet was paid to GCIT.  He reviewed aspects of the contract between GCIT and the host club that could result in increased fees.  Howard observed that all clubs have now paid dues and Championship fees. Certain aspects of the budget, such as fees for clinics, were discussed and clarified.  The Board noted that certain projected expenses, notably in the technology category, would not need to be expended.

Commissioner Reports:  Vickie and Pat reported that all clubs were cooperating, though there were some errors in submitting meet results. Typical problems involved incorrect meet files, improper formats and delays in making needed corrections.  Such issues delay verification and posting of meet results. 

Erik expressed interest in modifying the order of events, possibly to include some longer distance events.  He also questioned whether the 200 freestyle was being scored in C division events.  The Commissioners will investigate and make corrections as may be necessary.

The Board discussed mini protest procedures.  Thus far, two protests have been submitted under the new rules and the Commissioners are working through them.

Tom reported that the list of League referees has been posted.  The Commissioners use this list to ensure that only League certified individuals are refereeing dual meets.

Scheduling: Anita reported that all scheduling issues appear to be resolved. The updated schedule including warm up times has been posted on the League website.  The Board discussed the competitive impact of extremely small teams in the League. Generally, beyond scheduling tri meets, there appears to be little that can be done to limit the impact on meets.

Championships:  Patti indicated that only three clubs have thus far submitted proposed meet invitations.  Board members were assigned as overall meet referees to the following divisional championships:

1/30/10 Girls B @ Hazelton   -Fred and Pat
1/31/10 Boys A @ Lansdowne (at Widner) -Bert, Anita and Mark
2/7/10  Boys C @ Ridley   -Fred and Ginny
2/13/10 Girls C @ Pocono   -Howard and Bert
2/14/10 Girls A @ Boyertown  -Elliot and Patti
2/14/10 Boys B @ Lionville   -Pat and Rick

Championship entries shall continue to be submitted through the League website and reviewed by Vickie.

Charlie Hartley Memorial Silver Meet:  Erik reported that everything is on track so far.  The Board confirmed that the pool configuration used last year will again be employed.  Moreover, 8 and unders swimmers will continue to swim in the shallower B pool.  There will be no event changes though more awards shall be given as 8 and under swimmers will be competing in three sub age groups. 

Erik will designate ushers to control seating issues.  No deck chairs are permitted in the balcony.  Howard also noted that the GCIT contract prohibits smoking anywhere on school property.

Bylaw Amendments:  The Board reviewed proposed new Bylaws.  Elliot pointed out that the existing Bylaws are not consistent with statutes governing non profit corporations.  The Board debated whether the League would be open to non YMCA clubs, such as former longtime members York YWCA, and whether there should be geographic restrictions on clubs permitted into the League.  Elliot will make changes consistent with Board consensus and other issues will be addressed at subsequent Board meetings.

The meeting was adjourned at 8:30 pm.

Next meeting January 19, 2010.

Respectfully submitted, Elliot Berton, Secretary