PENN-DEL YMCA SWIM LEAGUE
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Promoting, Ecouraging, and Supporting YMCA Competitive Swimming for Eastern Pennsylvania and Delaware

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Subject Article: Board Meeting - October 28, 2019
 Board Meeting - October 28, 2019
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Posted: December-06-2019 at 6:23am | IP Logged
Author: Tom Warrick
Title: WebMaster
Group: Admin
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PENNDEL SWIM LEAGUE
BOARD OF DIRECTORS MEETING MINUTES
October 28, 2019

Attendance: Elliot Berton, Tom Warrick, Mark Fisher, Ken Burk, Kelly Burke, Howard Halpern*, Rick Carson*, Pat Ryan*, Jenn Woods*, Erik Nelson* (*-by phone)

The Meeting was called to order at 6:32 pm.

Minutes: The Minutes from the September 9, 2019 Board of Director's Meeting were reviewed, amended, and approved as amended. The Minutes from the 2019 Fall League Meeting were reviewed and approved for publication.

Finance: Pat reviewed the latest bank statement, and reported available funds. Expenses included budgeted purchase of Rule Books, and two lap top computers. All dues and champ fees have been received. Pat also presented a cash flow analysis which projected that the League will have sufficient funds for anticipated expenses for the remainder of the 2019-20 season. The treasurer's report was approved as presented.

Commissioners: Jenn and Ken reported that the new laptops are functioning as needed. After discussion, the Board determined not to pay a license fee for Microsoft Office, but will use Google and other free resources for meet and other League administration. Ken and Jenn reported that teams have submitted requests to reschedule certain meets. The two teams who are scheduled for meets on November 2, 2019 already uploaded initial rosters. The deadline for all other teams to upload rosters is November 1.

Rules: The Board discussed the initial roster submission and roster update rules, and observed an inconsistency relating to initial submission deadlines. Elliot asked Rick to review the inconsistency and propose new language for presentation at the Spring League Meeting.

Hartley Meet: Erik reported that qualifying times for the Hartley Meet are nearly ready for publication. Jenn will incorporate the qualifying standards into the dual meet templates. The League budget includes one half of the cost to purchase bag tags provided to Hartley Meet participants. The host pays for all other Meet costs including awards.

Officials: Elliot observed that the final scheduled League Referee clinic was conducted on October 28. At least 77 referees have attended the League clinic. Some teams do not have a League certified referee, while others only have one certified volunteer. Jenn reported that all but one League Member have a certified Meet Manager operator. Data is still being compiled for League Certified Administrative Officials. The Board reviewed procedures for accurately listing certified Referees, AO's and Meet Manager Operators, so that lists can be published on the League website, and clinic attendance invoices issued in a timely manner.

Website: The Board reviewed input from coaches and others about the League website content and format. Tom is continuing efforts to make the site easier for those on mobile phones and other small screened devices to use.

Inclusivity Policy: The Board addressed whether to publish a policy statement regarding inclusivity. A revised position statement will be prepared for discussion at future meetings.

The Meeting was concluded at 8:47 pm.

Respectfully submitted, Elliot Berton

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